5 Productivity Hacks With A Time Tracking Software

5 Productivity Hacks With A Time Tracking Software

 \  June 6, 2018

Managing a team of freelancers?

Surely, thinking about their productivity is part of your daily responsibilities.

You can’t help but wonder…

Are they spending time on the right tasks? And are they completing tasks on time?

Good news is, a time-tracking app can help you answer these questions.

But that’s not all, there are HUGE positive results to gain from using one, based on what companies have reported.

But if you’re not yet convinced, let these 5 productivity hacks change your mind.

Let’s dive in!

1. Benchmark your team’s performance

Think about this for a second… people lose weight and build muscle fast with the help of tracking.

  • They track the calories they consume.
  • They track the weights they lift.

And this is how they get to improve over time.

The same goes for your team’s productivity.

If you want them to get more done, you need to have a baseline that’ll help you manage your progress.

2. Improve their ability to focus

Here’s a common misconception: multitasking lets you do more in less time.

Truth is, you’re not doing 2 things at the same time.

You’re just going back and forth between 2 activities. This leads to losing momentum every time you switch tasks.

Worse, studies have shown that multitasking lowers IQ.

So basically, it does more harm than good. 😱

When your team is tracking time, you encourage them to block off time for a single task rather than multiple ones. And this helps them develop their focus.

Most importantly, they get to work more efficiently.

3. Uncover unimportant tasks and bottlenecks

Tracking time will let you discover a lot of data about your workflow.

You’ll see tasks that are taking more time than it should. And you’ll see tasks that you can either eliminate or automate.

For example, you notice that a team member spends 4 hours a day on social media while it only takes you 2 hours to do the same thing. Then you discover that they’re doing everything manually.

By tracking your time:

You can eliminate bottlenecks and organize your projects properly. Additionally, it’ll help you allocate more time for your top priorities. Yay!

4. Set better estimates

Thing is, it’s in our human nature to misjudge and overestimate the time it takes to finish our work.

As stated in the Parkinson’s law:

“Work expands so as to fill the time available for its completion.”

This means if your team doesn’t have a sense of urgency, they’re more likely to extend and invent tasks that aren’t really necessary. 😴

They’ll prolong the work simply because… they’re allowed to.

But if you track time, you’ll have records of every project and their completion date. You’ll know how long they can finish their tasks.

As a result, you’ll be able to set realistic goals and deadlines.

5. Get data for performance evaluations

A time tracker built for freelancers will measure the activity percentage of your team. It has a unique algorithm that records mouse and keyboard clicks and scores it from 0-100%.

Of course, the scores don’t always translate to real productivity.

But it should give you an opportunity to discover areas that need improvement.

Let’s say you see a member that got consistent low scores on a certain task. You can dig deeper to learn if it’s because they didn’t give enough time to put out quality work. Or maybe, they just need some guidance.

On the flip side, you can also see if your members are being consistently productive. If this is the case then make sure to acknowledge and share their strategies with the rest of the team.

Closing thoughts:

80 percent of a team member’s most productive work gets done in 20 percent of that person’s total time in the office. Time tracking enables all team members to focus on what matters most and to improve their output ~ Brad Hoover

As you probably know by now, a time tracking software does a lot of things for you, your team, and your company.

And the best part? It frees up your time so you can focus on your most profitable activities.

Shameless plug… 👀

If you’re looking for a time-tracking tool, you can test-drive the HireBros time tracker for free. Click here to get started today. 😉

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